We are looking for a hands-on, proactive, and empathetic Office/Administrative Manager to take full ownership of our Ho Chi Minh City workspace and day-to-day operational support. We need an operational dynamic force based in HCMC - someone who can comfortably set up physical office space, troubleshoot daily IT and facilities needs, manage local vendor relationships and financial admin, and guide our team through our upcoming transition from an Employer of Record (EoR) to a direct legal entity in Vietnam. Above all, you will act as our Cultural Anchor, ensuring our local hub is organized, frictionless, welcoming, and supportive of employee well-being.

Facility & Workspace Management:

• Source, set up, and manage our physical office space and facilities in Ho Chi Minh City.

• Oversee daily office maintenance, supplies, and local vendor relationships to ensure a clean, functional, and safe work environment.

• Act as the primary point of contact for building management, landlord relations, and local service providers.

Onboarding & IT Logistics:

• Welcome new hires on their first day and lead local onboarding to deliver a seamless Day 1 experience.

• Handle IT equipment procurement, laptop setup, hardware distribution, and asset tracking locally.

• Assist local team members with basic tech setup and immediate operational troubleshooting.

Finance Liaison & Local Admin:

• Manage day-to-day local administrative tasks, VND petty cash, and local operational expenses.

• Process vendor invoices, ensure valid local tax documentation (VAT invoices / Hóa đơn đỏ), and coordinate closely with our central Finance team.

Future Entity & Benefits Transition:

• Research, evaluate, and help implement local group medical insurance and supplementary health packages tailored to the Vietnamese market.

• Support Legal, HR, and external partners in smoothly transitioning team members from an Employer of Record (EoR) framework to our direct legal entity in Vietnam.

Cultural Anchor & Hub Presence:

• Serve as the operational anchor for daily hub operations, keeping the workspace running smoothly and friction-free.

• Support employee well-being by acting as the main point of contact for on-site employee needs, environment feedback, and daily office logistics.